Travel + Safety
Updated May 1, 2023
COVID-19 has increased the urgency to address diversity, equity, and inclusion in education, to produce graduates to care for our highest-need communities, and to train future health equity and social justice leaders.
The health and safety of attendees, speakers, and staff remain our top priority. Below are various suggestions to ensure the safety of our attendees. These protocols may continue to evolve based on modified standards and public health and governmental directives.
Vaccination
We strongly encourage full vaccination (a person is considered fully vaccinated two weeks after completion of a two-dose mRNA series, either Pfizer or Moderna, or one dose of the Johnson & Johnson vaccine. We strongly recommend all guests receive the “booster” dose of the COVID-19 vaccination, if you are more than six months out from your second dose of the COVID-19 vaccine (either Pfizer or Moderna), or more than two months out from your first dose of the Johnson & Johnson vaccine.
Masks
We encourage all AMSA staff and conference attendees to wear well-fitting masks or respirators that fit completely over their noses and mouths, regardless of vaccination status, except when actively eating or drinking.
Reserve your hotel room now!
The room reservation cut-off date is May 1, 2024, for general attendees. Reservation requests received after May 1 will be based on availability at Hotel’s prevailing rates. The conference rate is $180.00 for a King room (plus taxes and fees) for up to four per room. To reserve a room, call (703)418-1234 and ask for the AMSA/Future Physicians for Change room block rate.
(The Hyatt Crystal City is currently sold out on the evening of Tuesday, May 28th. Rooms are still available beginning Wednesday. If you need Tuesday accommodations please reach out to Jennifer@305commevents.com for assistance.)
Location
This year, we’re convening in Washington, DC!
Hyatt Regency Crystal City
2799 Richmond Hwy
Arlington, VA 22202
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Funding
Your school may cover your #FP4Change expenses.
Here is a letter you can customize and some tips on who to contact.
Letter of Invitation for Visa
Who can get letters supporting visa application approval?
In order to obtain a letter of invitation to attend Convention, the following criteria must be met:
- Current membership with AMSA
- Conference registration paid in full
- Provide a letter of good standing from school
How to request a letter:
Individuals must reach out to AMSA at events@amsa.org for a tailored VISA letter or invitation to attend an AMSA event. Please provide the following information:
- Full name (as reflected on your identification documents)
- Current address (as reflected on your identification documents)
- Arrival and departure date
- Letter of good standing from school
What resources are available for entering the country?
Please review the U.S. Department of State’s guide to Visitor Visas.
In the event that a visa is not approved, registration fees can be transferred to another attendee, but will not be refunded.