The submission portal for poster abstracts will open September 16, 2024, and abstracts will be considered in three regular rounds, and one late submission round while space is available.

• Round 1: Abstracts received between September 16, 2024, and December 15, 2024
• Round 2: Abstracts received between December 16, 2024, and January 15, 2025
• Round 3: Abstracts received between January 16 and February 15
• Late submissions will be considered if received between February 16 and March 15, 2025, if space remains available. (See other important details about late submissions below.)

Poster submissions can be complete or incomplete at time or submission. 

Notification: All submissions will be reviewed and individuals will be notified if they are selected to be included in this year’s session by January 30 for the second round of submissions and by February 28 for the third round.

Discount: Poster Session presenters who submitted during Round 1, Round 2 or Round 3 receive a discounted registration. If your abstract is accepted, you will be offered a discount for registration. You must register at least one author as a presenter for the poster by February 16.

Late submission period: For late submissions (received between February 16 and March 15), you must register for the event before submitting your abstract for consideration.

AMSA’s 30th Annual Poster Session will be held in person during #FP4Change in April.

No, we welcome posters reflecting not only completed projects, but also projects at any stage of the design and implementation process. AMSA values the process and effort towards research, and acknowledges the value in this learning experience. 

For projects that are complete, you must be able to include data and results, and conclusions. Because negative findings are under-reported in research, we encourage you to submit abstracts for projects which have yielded negative findings. For projects that are in process (not complete), you must be able to present a coherent and compelling vision, strategic priorities, and intended outcomes. Please note that “coherent and compelling” does not necessarily mean “fully fleshed out.” We invite you to submit abstracts for projects which might become more fully formed through the feedback from professional colleagues and peers.

Only one abstract may be submitted per author.

Abstracts should be no longer than 350 – 400 words and follow a standard format:

1. Background/Vision
2. Methods/Process/Action
3. Results/Impact
4. Conclusions/Connections/Meanings

Ethical considerations for subjects should be mentioned, if applicable.

No charts, graphs, special characters, or formatting will be possible using the online abstract submission form. You must write your abstract in text paragraphs to avoid formatting errors online. Email submissions will not be accepted or reviewed.

For those submitting Chapter Activities posters, please submit a 350 – 400 word abstract explaining the overall endeavors and successes of your chapter. For those submitting a case report, please submit a 350-400 word abstract explaining a case introduction, patient presentation and disease course, intervention and management, and outcome and discussion. Case reports will be considered on a limited basis according to the rarity or unusual nature of the case.

Individual posters must be no larger than 40 inches (102 cm) x 40 inches (102 cm). We strongly suggest a poster size of 30 inches (77 cm) x 40 inches (102 cm).

Reviews of abstracts for acceptance are overseen by an AMSA fellow and selection committee as appropriate. These abstracts are not being considered for publication, only for presentation at AMSA’s Convention and Exposition. Acceptances are issued on a rolling basis, but are competitive due to limited availability of presentation space. For questions, contact events@amsa.org. Each category of submission will have an overall winner, and the poster session will also have an overall winner. Award winners will receive a certificate and cash prize.

All poster session participants are expected to make their own arrangements to bring or upload their posters. Unfortunately, the AMSA National Office will not be accepting any poster shipments.

Prior to the poster session at convention, accepted abstracts will be reviewed by a panel of judges and ranked in their respective project category. Projects will then be further evaluated by judges during the convention. Due to the number of posters exhibited, not every author will be able to present to a judge; however, all will be evaluated on site by the members of the judging panel.

• Individuals can only be the presenting author for one project – so no one person can submit two abstracts.
• There is no limit to how many co-authors can be listed for an abstract, but at least one of them needs to be present at the poster session and only one can be listed as the “presenting author.” (It’s simplest if this is the person who submits the abstract.)
• If a poster session winner is announced with multiple co-authors who are present at the conference, only the presenting author who submitted the abstract will called to the stage and given any prize money (which that author may split among other authors as they see fit).
• All co-authors will be published in the 2024 poster session booklet if they submit PDFs of their final posters and abstracts during the conference, and all winning posters with all co-authors will be listed in publication of The New Physician pending submission of their final posters and abstracts during the conference.